STR Digital Logo

Stay Booked: The Ultimate Guide to Vacation Rental Email Marketing


Email marketing is a powerful tool for vacation rental owners and managers. It allows you to stay in touch with potential and past guests, promote your properties, and generate bookings.

This blog post will provide you with everything you need to know to create and implement a successful vacation rental email marketing strategy. We’ll cover everything from building your email list to writing effective email copy to tracking your results.

Why Email Marketing for Vacation Rentals?

In this chapter, we’ll delve into the reasons why email marketing is a game-changer for vacation rental owners. From building a direct line of communication with your audience to fostering customer loyalty, discover the unique benefits that make email marketing an indispensable tool for staying booked year-round.

Building your email list

The first step to successful vacation rental email marketing is building your email list. Here are a few tips:

  • Offer a lead magnet: A lead magnet is something of value that you offer potential guests in exchange for their email addresses. This could be a discount on their next stay, a free vacation guide, or a chance to win a prize. Follow for more information about Lead Magnet
  • Promote your email list on your website: Make sure it’s easy for visitors to find and fill out your email sign-up form. You can also place it in strategic locations on your website, such as on your homepage, booking page, and blog posts.
  • Promote your email list on social media: Let your followers know what they’ll get if they sign up for your email list. You can also run social media contests and giveaways where the prize is a chance to be added to your email list.
  • Collect email addresses at your property: If you have a physical vacation rental property, you can collect email addresses from guests at check-in or check-out. You can also have a sign-up form in your property’s welcome book or at the front desk.

Segmenting your email list

Once you have an email list, you can segment it to send more targeted emails. This means dividing your list into smaller groups based on shared characteristics, such as demographics, interests, or booking history.

For example, you could segment your email list by:

  • Location: Send different emails to guests from different countries or regions.
  • Interests: Send different emails to guests who are interested in different activities, such as hiking, skiing, or shopping.
  • Booking history: Send different emails to guests who have booked your properties in the past, guests who have abandoned their shopping carts, and guests who have not booked in a while. Know more about How to segment your email list

Writing effective email copy

When writing email copy for your vacation rental business, it’s important to keep the following tips in mind:

  • Personalize your emails. Use the recipient’s name in the subject line and greeting. You can also use dynamic content to insert personalized information into your emails, such as the guest’s last stay date or their favorite activities.
  • Write clear and concise subject lines. Your subject line should be attention-grabbing and accurately reflect the content of your email.
  • Use strong visuals. Images and videos can make your emails more visually appealing and engaging.
  • Focus on the benefits. Tell your potential guests why they should book your property. What makes your property unique? What are the benefits of staying with you?
  • Make it easy to book. Include a call to action in your email, such as a link to your booking page.

Email marketing automation

Email marketing automation can help you save time and send more targeted emails to your guests. With email marketing automation, you can create different email workflows for different segments of your email list.

For example, you could create an email workflow for new subscribers that welcomes them to your list and introduces them to your business. 74% of people expect to receive a welcome email when they subscribe to a mailing list.

You could also create an email workflow for guests who have abandoned their shopping carts that sends them a reminder email to complete their booking. Know more benefits of Email

Tracking your results

It’s important to track the results of your email marketing campaigns so that you can see what’s working and what’s not. Here are a few metrics to track:

  • Open rate: This is the percentage of people who open your email.
  • Click-through rate: This is the percentage of people who click on a link in your email.
  • Conversion rate: This is the percentage of people who click on a link in your email and then book a stay at your property.

You can use this data to improve your email marketing campaigns over time. For example, if you have a low open rate, you can try different subject lines. If you have a low click-through rate, you can try different call-to-action buttons. And if you have a low conversion rate, you can try different email copies or offers.


Vacation rental email marketing is a powerful tool that can help you grow your business. By following the tips in this guide, you can create and implement a successful email marketing strategy that will help you reach your target audience, build relationships with guests, and drive bookings.

Thanks for reading STR Digital Blogs.


What is vacation rental email marketing?

Vacation rental email marketing is the use of email to promote vacation rental properties and generate bookings. It is a cost-effective and effective way to reach potential guests and build relationships with existing guests.

How do I build my email list for vacation rental email marketing?

There are a number of ways to build your email list for vacation rental email marketing. You can offer a lead magnet, such as a discount on a stay or a free vacation guide, in exchange for visitors’ email addresses. You can also promote your email list on your website and social media pages. Additionally, you can collect email addresses at your vacation rental property, such as at check-in or check-out.

How often should I send vacation rental emails?

There is no one-size-fits-all answer to this question. The frequency of your vacation rental emails will depend on your audience and your business goals. However, a good rule of thumb is to send emails at least once a month, but no more than once a week.

What should I include in my vacation rental emails?

Your vacation rental emails should be informative and engaging. You can include information about your properties, such as photos, amenities, and rates. You can also include special offers and promotions. Additionally, you can share travel tips and destination information.

How can I track the results of my vacation rental email marketing campaigns?

There are a number of email marketing platforms that offer tracking features. You can track metrics such as open rates, click-through rates, and conversion rates. This information can help you to improve your email marketing campaigns over time.

Leave a Reply

Your email address will not be published. Required fields are marked *